Job Description

As the Legal Executive Assistant for the real estate practice group at this fast-growing law firm, you will be providing administrative support to a partner and finalizing critical documents. You will be interacting with clients, scheduling and maintaining calendars, and providing assistance wherever is needed. If you have previous legal experience, are motivated and seeking work in a dynamic environment with a driven team, this could be the position for you.

Key Responsibilities:

• Manage a busy calendar, handling appointments and meetings, and organizing complex travel arrangements.
• Interact with clients by phone, email, and in-person, especially practicing active listening skills.
• Coordinate processing, tracking, and delivery of client bills to ensure timely payment.
• Prepare documents for upcoming meetings, update the partner on approaching deadlines, and follow-through with appropriate documentation for casework management.
• Organize and maintain electronic client files and open new client files.
• Assist with legal research, document editing and review, and preparing presentations.

• Accurately prepare and send time-sensitive documents, mail and packages.

Why You’ll Love Working Here:

• A firm that prioritizes the full well-being of employees with comprehensive health benefits, wellness initiatives, and professional development opportunities.

• Competitive pay and an impressive benefits package, including medical, dental, vision, 401(k), paid time off, and more.
• Hybrid work model with three days in-office per week.

What We’re Looking For:

• Experienced. The ideal candidate has at least seven years of experience supporting a high-level executive, preferably within a law firm; candidates with real estate experience in a law firm setting will stand out.

• Poised. You interact with clients in a professional manner and provide exceptional customer service.
• Tech-savvy. You know the ins and outs of Microsoft Office Suite and can pick up on software systems easily.
• Problem solver. You find solutions for any issues and can tackle problems independently.
• Motivated. You have a can-do attitude and are happy to work with an ambitious team.
• Articulate. It’s essential that you possess strong written and verbal communication skills.

To apply, please send a resume to legal@hawthornelane.com. 

Essential to Hawthorne Lane’s success is our ability to attract talent from a range of backgrounds. Our network reflects the diverse community around us, and we believe in a workplace where everyone feels valued and empowered to succeed. Applicants will not be discriminated against on the basis of race, color, creed, religion, sex, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status.

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