In today’s world, sustainability isn’t just a corporate goal it’s a responsibility that begins with everyday operations. As businesses strive to reduce waste and improve efficiency, Sustainable Integrated Facility Management (IFM) has emerged as a practical and powerful solution.
From energy optimization to paperless workflows, Integrated Facility Management plays a critical role in helping companies go green while staying efficient. At Nanya Services, we’re not just talking about sustainability, we’re delivering it. This case study showcases how our smart IFM tools eliminated over 10,000 sheets of paper annually, one site at a time.
The Problem: 10,000+ Paper Sheets Wasted Annually in Housekeeping Operations
Across all our active facility management sites, the housekeeping teams relied on printed checklists to track daily tasks in various areas. While the process was good, it came with a considerable environmental cost. Cumulatively, the usage of printed sheets exceeded 10,000+ annually across locations.
Beyond the environmental impact, this paper-based system also lacked visibility, traceability, and real-time reporting, making it harder to ensure quality and accountability.
The Solution: Going Digital with Smart IFM Tools
To address this, Nanya implemented a simple but powerful solution: a digital checklist system powered by QR codes and mobile-enabled forms. Here’s how it worked:
- Each area was assigned a unique QR code linked to a digital checklist
- Housekeeping staff scanned the QR code and marked completed tasks on their device
- Staff were also trained to upload photos as proof of work
- Supervisors could monitor task completion live through an integrated dashboard
- No paper, no printing — just real-time accountability
This shift not only streamlined operations but also contributed to a larger sustainability goal: elimination of paper through digital transformation.
Sustainability Outcomes: Saving Paper, Empowering People, Enhancing Accountability
The transition to digital checklists led to meaningful outcomes in both operations and sustainability:
1. Environmental Impact
- Over 9,000+ sheets of paper saved annually
- Reduction in printing and ink consumption
- Lower carbon footprint across operations
2. Staff Empowerment
- Trained staff on using mobile technology
- Reduced manual errors and improved task clarity
- Greater sense of ownership and responsibility
3. Operational Improvements
- Increased visibility into completion of daily tasks
- Digital logs available for audits and future reference
- Real-time supervisor validation and issue tracking
This isn’t just a win for the planet, it’s a win for people and processes too!
Why Nanya is Focusing on Sustainable IFM ?
At Nanya, sustainability is not a feature, it’s a foundational principle. Our vision for sustainable integrated facility management is driven by:
- A commitment to environmentally responsible operations
- An aim to help clients meet ESG (Environmental, Social, Governance) goals
- A belief that even small changes (like going paperless) can lead to major impact
- The drive to integrate technology, people, and purpose into everything we do
By embedding sustainability into everyday services from housekeeping to asset management, we are building future-ready facilities for businesses that care about the planet.
Conclusion
This real-world example demonstrates how Sustainable Integrated Facility Management can lead to real, measurable impact.
By replacing paper checklists with digital tools, we have saved over 10,000 sheets of paper annually, empowered our workforce, and built a more transparent, efficient system — all while supporting a greener planet.
Looking to Make Your Facilities More Sustainable?
Join hands with us where smart facility management meets real impact. Discover how our integrated services help businesses reduce waste, optimise costs, and improve efficiency.
Talk to us, let’s explore eco-friendly solutions that work for your operations.
Frequently Asked Questions (FAQs)
By digitizing daily housekeeping checklists with QR codes and mobile apps, Nanya eliminated the need for printed forms saving more than 9,000 sheets of paper annually.
Sustainable Integrated Facility Management combines traditional Facility management services with environmentally responsible practices like energy saving, waste reduction, and paperless operations
Yes. Even small facilities can reduce usage of paper, improve accountability, and lower operational costs by implementing simple digital tools like mobile checklists and reporting dashboards.
Absolutely. Nanya’s digital system is cloud-based and fully scalable perfect for companies managing multiple sites or locations across India.
Yes. While it seems small, saving paper reduces cutting trees, printing energy, and waste — making it a “valuable” step toward broader sustainability goals, especially when scaled across operations.
